It also includes the amount apportioned to each of them from the overall budget. The budget template contains all the essential elements of an event such as catering, logistics, venue, audio and video requirements, etc. There should be a stated budget apportioned for the execution of all the planned activities in the event. This template deals with all the financial obligations associated with an event. Plus, it includes space for notes and comments, which are particularly useful for making progress observations. This template will enable you to easily track the progress of each item and how far along it is towards completion. To-Do List and Event Tracking TemplateĪn event to-do list template is ideal for planning, organizing, prioritizing and executing all the necessary tasks for an event. Then you can plan for significant dates and an appropriate representation of the time needed for each item. Having a timeline for each campaign and its tasks makes it easier for you to gauge how actions overlap. The email marketing template provides a space for each marketing campaign and a timeline for weekly/monthly planning. You’ll need an appropriate document/template to keep track of the efficiency of all these marketing avenues. But, depending on your marketing efforts and the size of the event, you may need to use national advertising, digital marketing, and online research in your P.R efforts. Event Marketing TemplateĪ significant part of event planning involves marketing considerations if it’s an event intended to attract a large number or specific members of the populace. It should also account for breaks and unprecedented interruptions to ensure accurate delivery. It’ll include a breakdown of all the activities to be conducted during the conference and the time allocated for each. The purpose of this template is to get you up and running fast regardless of whether your conference timeline is in days or weeks. It’s designed explicitly for planning towards the duration of a conference. The conference timeline template is a more specific adaptation of the event schedule template. The template is a simple spreadsheet you can share with your co-planners, staff or attendees. In that case, it’ll consist of all the locations, dates and times of activities across the entire span of the event. This event one sheet template also works for an event that will take place over multiple days. It may also include scheduled breaks during the event. Event Schedule TemplateĪn event schedule is an itinerary that primarily includes the location, date and time for an event. It’s a thorough template that will guide your planning process and summarize all the tasks to be accomplished before, during and immediately after the event. This plan also encourages you to identify who’s responsible for each of the elements, what they’re expected to do, and the deadlines for completing their responsibilities. Not only that, but it can also include logistical details like catering, audio-visual arrangements and programming. For example, an event overview template typically contains notations of strategic elements such as the event’s objectives, the messaging, and the target audience. This event plan contains a general outline of the essential elements of an event. Visual Basic Event Planning Documents (Event Planning Document Visual Basic) Event Overview Template Now that we have a good idea of what event planning entails let’s look at some event planning templates you may find in google sheets. Not only that, an event plan will only be considered successful if it’s delivered on time and fulfills the event’s objectives. Of course, an event planning process should cover all of these areas while keeping to the stated budget. For example, the event could be a festival, party, conference, or any type of gathering.įrom the definition, it’s apparent that event planning requires key organizational skills and dedication to perfection.Įvent planners will work on different aspects of an event, from finding a venue and booking presenters to sorting the catering, entertainment, and arranging the order of the programme. But before that, let’s get into the basics of event planning.Įvent planning is a practice that involves the organization of the various activities surrounding an event. That said, we’ll provide an overview of different google sheets event planning templates in this post. Even if you’ve been planning events for years, you can always learn something new or get new templates to work with. Or wait, let’s not assume everyone reading this is a newbie to event planning. But, as you already know, this is where the actual job starts. Finally, got your first event planning gig? Well, congratulations on getting a chance to curate, coordinate and be in charge of an event.
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